Event Site Rules for 2020 at the Cross Insurance Center

As usual, we recommend that you enter through the “lower” doors rather than the arena doors “up top.” Please be aware that SnowCon is not the only event at the Cross Insurance Center this weekend, and the ballroom doors (by Paul Bunyan and the rotunda entrance on Buck Street) will grant you the quickest entry to SnowCon. Free parking is available in Hollywood Casino’s parking garage across the street. (Vendors may load in through the loading area on Buck Street, but cannot leave vehicles parked there.)

Additionally, as a result of recent changes to the Cross Insurance Center’s security policies, staffed security checkpoints with metal detectors will be present at all entrances to the Cross Insurance Center. All visitors to the CIC (including SnowCon guests) will need to pass through security in order to enter the venue. No weapons of any kind, including pocket knives, are permitted. CIC has adjusted their bag policy for us, so you are welcome to bring bags and boxes of games, but all bags and containers are subject to search. We would recommend against cosplay that involves any props or prop weapons.

We recognize we’re not exactly sure what to expect ourselves from this change and security may present a little bottleneck, so please give yourself enough time to comfortably get to your game (especially if you’re running one!) 

SnowCon Rules & Policies

Any of the following will be grounds for removal from the convention without refund:

  • Violating any federal, state, or local laws, facility rules or convention policies
  • Failure to comply with the instructions of SnowCon Staff or Center Staff
  • Using anything in a threatening or destructive manner against person or property
  • Endangering the safety of oneself or others
  • Threatening, stealing, cheating or harassing others
  • Failure to conduct oneself in a mature manner

SnowCon is an all-ages event, with games and events for all levels of maturity. That being said, however, there are also events at SnowCon which are PG-13 content-wise, and may not be appropriate for play with younger children, and that may not hold their attention. Every child 12 and under must have an adult with them at all times.

SnowCon takes no responsibility for attending minors. Our staff cannot guarantee that your youth will be watched over at all times; their job is to oversee the con for safety and logistics.

Youth should be within sight line of their guardian at all times.

Youth 12 and under will not be allowed to enter SnowCon without said responsible adult. Youth will still be given a badge which should be worn at all times in convention areas.

Youths 13-17 are encouraged to have a guardian, but not required. However, teenagers are subject to all the same rules as any other attendee, and are expected to behave properly and politely at all times.

Events at the convention are generally family friendly and will be noted if not, using the standard film rating system. Any questions about the age-appropriateness of a given event should be directed to event staff.

No adult material will be shown in any of our viewing rooms. All events will end by midnight Saturday and 8pm Sunday. Registration opens at 8am; no event begins before 9am.

No food will be provided to attendees;  the Cross Insurance Center has the exclusive right to sell food and beverages on the convention premises. No outside food may be brought on to the premises. Should such food be discovered, the offending party may be asked to finish the food off the premises or be removed from the convention without refund. (Unique food and beverage items sold by approved SnowCon vendors are the exception to this.)

You are responsible for your own goods; keeping your belongings in your possession will keep them safer than leaving them. Respect the property and personal space of others at all times. All state and local rules and regulations must be obeyed during the convention. Theft will not be tolerated.

Drugs, alcohol, cursing, and nudity are prohibited from the convention areas, and security staff will be in attendance at all times. Shirts and shoes are required for convention attendance. Weaponry must conform to SnowCon’s rules regarding weapon display and safety.

You must have your badge visibly displayed on your person at all times. Gaming passes must also be on your person at all times and shown willingly to GMs, Game Librarians, and Convention Staff that ask to see them. Badges and gaming passes are non-transferable, non-refundable, and may not be shared between individuals. Lost or stolen badges or gaming passes will not be replaced.

Convention staff may revoke your badge and request that you leave the Con if they feel you are in violation of the above rules, or are ill-behaved. Fighting or mistreatment of others is cause for immediate expulsion. If it would have given you a detention, just don’t do it! No refunds will be given in such cases. Remember: play nicely and speak politely.

Lost and Found items will be at the registration desk.

The sale of any items or services without the prior consent of SnowCon Event Organizers is not allowed on convention premises. Distributing or posting any promotional materials is also prohibited. Violation of this policy may result in immediate removal from the convention without refund.

No games may be played for money, nor may games have a fee attached to them for entry, save exhibitor or sponsor organized games with an on-site product purchase requirement. Gambling for money, goods or services is not permitted.

SnowCon Costume and Prop Weapon Policy

SnowCon follows all Maine State and federal laws. No substances or devices forbidden by Maine State or Federal laws will be permitted. Any attendee who is found to be breaking a State or Federal law will be reported to the Orono Police.

All costumes should be in good taste for an all-ages event. Any attendee who Staff feels is underdressed will be requested to change into more appropriate attire.

All weapon props must be inspected by SnowCon Staff. Staff reserves the right to ask the owner of the item to remove it from the convention area.
The owner of any prop assumes full responsibility for the prop. If an attendee is removed, for example, for inappropriate or unsafe use of a prop that is owned by someone else, the owner of said prop will also face the same sanctions. Keep your own items in your own care at all times!

All prop/replica firearms must be inspected by SnowCon Staff. Firearm props/replicas must have a tipped plug in a standard, bright color; a solid barrel; or a removed trigger.

No shooting, squirting or launching prop may be loaded. (No water, pellets, foam things, marshmallows, etc.) A temporary exception may be made for a sanctioned demonstration by Staff permission only.

SnowCon does not allow any firearms or actual weapons on site, any attendee found to be carrying a firearm will behave their badge confiscated and be asked to leave SnowCon.

Live steel weapons may be displayed or used ONLY in a sanctioned demonstration with Staff approval.

Convention or Center Staff may check worn prop weapons at any time to ensure that they are properly tied. If a Staff member feels that the prop is not safe, you will be asked to remove it from the convention area.

All props must be in full control of their holder/wearer. If a prop seems too big or difficult to keep control of, Convention or Center Staff may request that it be removed from the convention area.

Absolutely no props may be used in a dangerous, harmful or threatening fashion. Convention or Venue Staff may request that the prop, and possibly it wielder, be removed from the convention area and not return.

We love props, especially cool weapons, but we need to ensure that we can all still play together safely.

Thank you!